Moisturizing and moisturizing spray: how to establish a compliant supply relationship with the factory

#Moisturizing and moisturizing spray: how to establish a compliant supply relationship with the factory

To create a moisturizing and moisturizing spray, the most critical step from brand conception to product launch is to find a suitable production plant and establish a stable supply relationship. This is not just a simple "order delivery" process, but a collaboration that requires qualifications, standards, and contractual spirit to support it. From the perspective of the brand, the following outlines the conditions and promotion path required to achieve cooperation.

##1、 Confirm your qualifications and compliance status first

According to the Regulations on the Supervision and Administration of Cosmetics, cosmetics registrants and filers can produce cosmetics themselves or entrust other enterprises to produce them. If commissioned production is chosen, the brand owner, as the commissioning party, should be the registrant or filer of the cosmetics produced. This means that before looking for a factory, the brand needs to complete company registration, cover cosmetics related businesses, and start preparing for trademark registration.

Under the commissioned production mode, the brand needs to appoint a quality and safety manager who should possess professional knowledge related to cosmetics quality and safety, and have more than 5 years of experience in cosmetics production or quality and safety management. If there are currently no suitable candidates for the startup team, the factory can assist in some of the filing work in the subsequent cooperation with the factory, but the main responsibility for quality and safety is still borne by the brand.

##2、 Screening factories: qualification verification and on-site inspection

Finding a suitable OEM requires evaluation from multiple dimensions. First, verify whether the factory's business license and cosmetics production license are within the validity period, and whether the scope of the license covers the planned production category - moisturizing and water replenishing spray is usually a "general liquid unit", and confirm that the factory has the license qualification of this unit.

Secondly, it is recommended to conduct on-site inspections of the production workshop, filling line, storage conditions, and sample room to understand the factory's production management documents, recent product testing reports, and workshop environmental monitoring records. If the factory can provide ISO 22716 or GMPC related management system documents, they can serve as a reference for evaluating its management level.

##3、 Clarify product requirements and minimum order quantity

Before docking with the factory, the brand should organize the product plan in advance: dosage form, skin texture direction, fragrance preference, packaging material structure, net content, target cost, and expected first batch quantity. The packaging materials involved in moisturizing and water replenishing spray are mainly spray bottles and pump heads, and attention should be paid to the compatibility, sealing, spraying effect, etc. of packaging materials and contents.

The minimum order quantity requirements of different factories are different. Generally, the minimum order quantity of spray products is about 5000 to 10000 pieces, and the delivery period is about 20 to 45 working days from formula confirmation, raw material procurement, production filling to finished product inspection. The brand owner needs to reserve a reasonable inventory turnover time and confirm in writing the details such as sampling fees, bulk lead time, whether the price includes tax, and payment methods during the inquiry stage.

##4、 Sample development and standard sample sealing

After the formula is confirmed, the factory will arrange for sampling. The brand needs to carefully test the skin feel, odor, spray effect, and stability of the samples (the samples can be placed in different temperature environments to observe whether they are layered or deteriorated). After the sample has been repeatedly adjusted and agreed upon, both parties should jointly seal the sample and sign to confirm it as the basis for subsequent bulk acceptance.

The raw materials used in the formula must comply with the requirements of the "Catalogue of Used Cosmetic Raw Materials" and prohibited components must not be used. Moisturizing spray involving efficacy claims should be supported by corresponding evidence, and medical terms or statements inconsistent with the facts should be avoided.

##5、 Sign commission contract and quality agreement

Before cooperation, a written commissioned processing contract must be signed, specifying product specifications, quantity, unit price, delivery time, payment method, acceptance criteria, breach of contract liability, intellectual property ownership, and other contents. At the same time, it is recommended to sign an independent quality agreement that specifies matters such as notification of raw material changes, confirmation of process adjustments, factory inspection standards, sample retention management, and handling of non-conforming products.

The contract should specify that the brand is responsible for product filing and market release, while the factory is responsible for production process control and factory inspection. As the registrant, the brand party bears the main responsibility for product quality and safety and cannot be transferred due to commissioned production.

##6、 Filing, mass production, and after-sales service

Before the product is launched, it must complete the registration of domestic ordinary cosmetics and obtain the registration certificate before it can be sold. Filing requires the factory to provide information on the production enterprise, formula ratio, process description, raw material safety information, and other materials. The name, address, and production license number of the manufacturing enterprise on the label must be consistent with the actual information of the factory.

Before mass production, first piece confirmation can be arranged to verify details such as packaging printing and coding effects. After arrival, the brand shall conduct random inspections according to the sealed samples and contract standards, and any problems found shall be reported in writing within the agreed period. It is recommended to establish batch traceability records, and the raw material batch, production date, inspection report, and shipping flow of each batch of products should be fully archived for future reference and quality management.

Overall, the core of establishing a supply relationship with factories lies in the brand having a compliant operating entity, clear product planning, reasonable minimum order quantity and payment ability, and continuous attention to quality standards. Collaboration is a gradual process of adaptation - from qualification review, sample confirmation, trial production verification to mass production, every step requires written records and confirmation from both parties in order to form a stable and sustainable supply chain collaboration.